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5 Ways to Sound More Natural On the Phone

5 Ways to Sound More Natural On the Phone

Mike Brooks, www.MrInsideSales.com

I don’t know about you, but I can always tell when a telemarketer is cold calling me. From the moment they begin speaking, “Hi is that Mr. Brooks?” to the way they fumble through their scripts, I have them pegged before they get past their first sentence. And like I’m sure it is with you too, I am immediately not interested.

If what you sell for a living means you have to pick up the phone—either to set appointments, call prospects back, return calls to clients, etc.—then you have to learn how to sound natural and how to avoid putting your prospects, gatekeepers, or their assistants on notice that you’re trying to sell something.

The way you do that is by learning how to sound like you’re not selling anything. How? By disarming prospects, sounding natural yet professional, and being friendly without being phony. Use these 5 techniques to not only sound natural on the phone, but to also close more sales.

1: Always use the prospect’s first name.

I know that there are two schools of thought on this, one being that you should show respect for someone you don’t know and so use either Mr. or Mrs., but I don’t agree. You can show respect for someone by being courteous and professional, and you’re going to make a lot more progress by using a person’s first name.

By using a person’s first name you aren’t immediately signaling that you’re a sales person. Also, when you use a person’s first name, you are starting the call equal, without giving them all the power.

What’s more, everyone likes the sound of their own name. In fact, psychologists have found that everyone’s favorite word is their first name. By starting with that, you are immediately making a connection and a personal one at that.

2: Be polite.

You’d be surprised by how many sales reps still try to trick or get around gatekeepers and assistants, and how many are even rude in doing so. Always, always use please and thank you when speaking with anyone over the phone (or in person for that matter).

Words like “please” and “thank you” go a long way when trying to make a connection with a prospect, and they work especially well when you’re trying to get through to a prospect. Examine your current scripts now and do all you can to insert the proper courtesies wherever you can.

3: Be brief.

Most reps go into pitch mode the moment they reach their prospect that it’s no surprise they can’t wait to get them off the phone. I review scripts all the time that essentially read the company’s brochure to the prospect the moment they reach them.

You can turn that around and sound so much better by briefly delivering your presentation and checking in with your prospect. Try things like:


Briefly, (prospect) the reason I’m calling is that we’ve been working with many companies like yours, and I just wanted to see if we can help you as well. Can I ask you just a couple of questions to see if we’d be a fit for you as well?


(Prospect), you probably get a lot of calls like these, so I’ll be brief. I’ll just ask you a couple of quick questions and if I think we can save you between 15 to 20% I’ll let you know and, if not, we’ll part friends, is that OK?

Get the idea?

4: Make a connection.

This is one of the easiest of all and it’s a great way to get your prospect talking. All you do is find something that you know is affecting your other clients (like new laws in their industry), and ask how it’s affecting them as well. Try:


You know (prospect) a lot of my clients have told me of the changes they’re having to make because of (the new law), how is that affecting you?


(Prospect) what are you planning to feature at the September trade show?

By addressing something that they are dealing with now, you can instantly make a connection and get valuable information. Warning: you have to fit this in after you’ve established rapport, and you have to address something that is relevant to them.

5: Listen more.

This may not sound like a way to sound natural on the phone, but believe me, it’s probably the most important of all. First of all, most sales reps are so busy talking that their prospect has turned off long ago. They are just waiting for an appropriate pause to get rid of them.

By listening you actually create space for your prospect to speak (and to think), and because of that you are allowing the conversation to flow. When the prospect has a chance to get their thoughts and feedback out, they feel comfortable with you. And that is the best way for the conversation to unfold naturally. Hit your mute button after you ask a question and count three 1000’s to see how well it works.

There you have it – five easy ways to sound more natural on the phone. The good news is that they are easy to implement, and, once you do, you’ll make more connections and you’ll close more business. Try them today!